It’s not easy to have a fleet of company vehicles in today’s market. You have to worry not only about your employees’ use of your vehicles, but also about whether you have enough money to replace them if they do fail. These worries can be reduced if you set some guidelines and give examples of how to treat company vehicles.
Set clear rules for employees and make sure they are followed. You can make it clear in your company handbook that you don’t want employees to use the vehicle for their own personal use. Make it clear that employees are responsible for maintaining the vehicle. Any action that could save you from having these cars replaced due to negligence or lack of care should be written and signed by employees.
Instead of trusting employees to understand the rules, make sure you discuss them with them. Be clear about what happens if you break the rules. These rules should be clearly stated and enforced. If one employee lets another follow the rules, it sends a message to all that you don’t take company policies and rules seriously. This message is not what you want to send, so make sure you abide by the rules.
Regular inspections of your vehicle fleet are essential. You will not be able to know how employees take care of them if they don’t inspect them regularly. Surprise inspections are a good way to catch employees who don’t take proper care of your vehicles. These employees might need to be stripped of their company car privileges.
You should clearly define the time frame for when the vehicles will need to be inspected and taken care of by a professional mechanic. Your employee should be disciplined if they fail to meet the deadlines. It can save you money in the long-term by being strict about how your company vehicles are maintained. This is especially important for small- and medium-sized businesses.
Encourage everyone who uses your car to take good care of it. Many employees don’t do enough unless they are given incentives. You should reward employees who take care of their cars at inspection. You could reward them with a gift or an opportunity to purchase the car.
Employees who are motivated to purchase the car after a certain period of time tend to take better care of it. The car may be offered after it has covered a certain mileage or after a set number of years. When employees know they can get a discount on company cars, you will see a significant change in how they treat them.
You should not neglect your company car. It is easy to forget about the company car when you are so busy with work. In all your actions, you set an example for your employees. They may think you don’t care if you don’t take care of the cars you drive.
Your words and actions can send a positive message. You will see positive responses from your employees and protect your investment.
