How To Set Up Company Paid Health Insurance In Quickbooks?

Are you struggling to manage and pay for your company’s health insurance? Quickbooks is here to save the day! As a reliable accounting software, Quickbooks offers an easy solution for setting up and paying for company-paid health insurance.

Say goodbye to the headache of manual calculations and payments, and say hello to streamlined processes that will save you time and energy. In this blog post, we’ll guide you through the steps on how to set up company paid health insurance in Quickbooks. Let’s dive in!

What is Quickbooks?

Quickbooks is a comprehensive accounting software designed for small and medium-sized businesses. It helps business owners manage their finances, streamline processes, and stay on top of their financial health. With Quickbooks, you can easily track your income and expenses, create invoices, pay bills, manage payroll, and much more.

One of the key features of Quickbooks is its user-friendly interface that makes it easy to navigate even for those who are not familiar with accounting principles. The software also offers multiple integrations with other tools that help automate tasks such as data entry or bookkeeping.

Quickbooks comes in different versions depending on the needs of your business. Whether you’re a freelancer or run a large corporation with many employees, there’s a version suitable for you. Plus, Quickbooks allows multiple users to access the same account simultaneously which enhances collaboration between team members.

In summary, Quickbooks is an essential tool for any business owner looking to simplify their accounting processes while staying organized financially.

What is Company Paid Health Insurance?

Company paid health insurance is a type of employee benefits plan wherein the employer shoulders all or part of the cost for health insurance coverage. This means that the company pays for premiums, deductibles, and other out-of-pocket expenses related to healthcare services.

For employees, having access to company paid health insurance can be a huge relief as it offers financial security in case of medical emergencies. It also makes healthcare more affordable as they don’t have to pay for everything out of pocket.

In most cases, employers offer company paid health insurance to attract and retain top talent in their organization. By providing this benefit, companies can show their commitment towards their employees’ well-being and build goodwill among them.

However, it’s important to note that not all employers are required by law to provide health insurance. The Affordable Care Act mandates large businesses with 50 or more full-time equivalent employees to offer affordable coverage or face penalties.

Offering company-paid health insurance is a critical component of any competitive employee benefits package.

How to Set Up Company Paid Health Insurance in Quickbooks

Setting up company-paid health insurance in Quickbooks is an important step towards ensuring the well-being of your employees. Here’s how you can do it.

First, go to the “Employees” tab on Quickbooks and click on “Benefits.” From here, select “Health Benefits” and choose the provider that you’re working with.

Next, enter all relevant information about your plan including coverage details and premium amounts. You’ll also need to indicate who will be covered under the policy and what percentage of their premiums will be paid by the company.

After entering all necessary details, save your changes and make sure everything looks correct before proceeding. This way you can avoid any potential errors down the line.

Once everything is set up properly in Quickbooks, you can start making payments for your employee’s health insurance directly through the platform. Just navigate to “Payroll,” choose “Scheduled Payroll” or “Unscheduled Payroll,” find each employee’s name on this list then update their paychecks accordingly with their new health benefits plan included.

By following these simple steps, you’ll ensure that your employees have access to quality healthcare benefits without having to worry about paying out-of-pocket expenses.

How to Make Payments for Company Paid Health Insurance in Quickbooks

Once you have set up your company paid health insurance plan in Quickbooks, it’s time to make payments. First, you’ll need to add the payment information for your insurance provider into Quickbooks.

To do this, go to the “Lists” menu and select “Chart of Accounts”. Then click on “New Account” and choose an expense account type. Enter a name for the account such as “Health Insurance Payments” and save it.

Now when it’s time to make a payment, go to the vendor center and select your insurance provider. Click on “Pay Bills” and choose the appropriate account from your chart of accounts. Enter the amount due and any other necessary details before saving.

You can also set up recurring payments if desired by going through each step in detail but selecting “Make Recurring” instead of “Save & Close”. This will allow you to automate future payments for added convenience.

Remember that accurate record-keeping is crucial when it comes to health insurance payments so be sure to keep track of all transactions within Quickbooks or other accounting software you may use.


To sum up, setting up company-paid health insurance in Quickbooks is a crucial step for any business that wants to take care of their employees’ welfare. With the right information and guidance, you can easily set it up and start making payments seamlessly.

By following the steps provided in this guide, you will be able to create an accurate record of your company’s healthcare expenses and ensure timely payment to your insurance provider. This will not only save you time but also help keep track of all relevant information come tax season.

Quickbooks makes it easy for companies to set up and manage their employee benefits packages with its user-friendly interface. By offering company-paid health insurance as part of your package, you’re showing employees that they are valued while promoting productivity within the workplace.